The Columns area works just like the Rows area. If the data contains text or blanks, then the count will be calculated. If the data in the field contains numbers, then the sum will be calculated. When you drag a field into the Values area, the pivot table will automatically sum or count the data in that field. The Values area displays the data (values) that we want to summarize in our pivot table report.
In the example we used the employee field for the Row area. The pivot table removes all the duplicates in the field (column of source data) and only displays the unique values. When you drag a field into the Rows area of the pivot table, all the unique values in that field will be displayed in the first column of the pivot. If you understand the layout you will be able to create more complex pivot tables and extract important information from your data. The layout of the pivot table is divided into 4 parts: Rows, Columns, Data and Page. Now we get a summary of the sum of sales for each employee. The pivot table is created in a new sheet. In general you drag fields from the Available Fields pane to the other white areas.ĭrag the employee field to the Row fields are and the sales field to the Data Fields area and click OK. In the Pivot Table Layout Dialog you set up the pivot table. Pivot table can created on data that have the table format which means no empty columns or rows and the first row contains the column names.Ĭhoose the Insert Pivot Table command from the main menu or click the from the Standard toolbar.Ĭalc automatically selects all the cells and opens the Select Source dialog. We could use the Subtotal command to find the total for each salesperson, but we would still have a lot of data to work with. To answer the question what is the amount sold by each salesperson it could be time consuming and difficult because each salesperson appears on multiple rows.
The spreadsheet below records sales from a company. To better understand pivot tables let's examine an example. Using Pivot Tables, you can view different summaries of the source data, display the details of areas of interest, and create reports. With this tool you can combine, compare, and analyzing large amounts of data easily. Pivot Tables are one of the most powerful and useful tools in Calc.
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